Terms and conditions of use

In these terms and conditions of use “Library” and “we” means Hamilton City Libraries. These terms and conditions explain how you may use this website.

Site Owner

This website is managed by Hamilton City Libraries. This website is governed by the terms of use, privacy statement, disclaimer and copyright provisions of Hamilton City Libraries.

Content Disclaimer

Hamilton City Libraries has made every reasonable effort to provide current and accurate information on this website.

However, the library does not guarantee the accuracy and completeness of all information written and cannot accept responsibility for any actions taken from this information or information provided from any external links from this site. Website users are advised to use their own judgment.

Hamilton City Libraries is actively working on identifying all copyright owners and gaining their permission, where applicable. Where there may be discrepancies, or this has not been made possible we request the copyright owner to contact the Library.

The Library will not be liable on any legal basis for any loss or damage incurred through your use of this material, except for any legal responsibility that we cannot exclude.


Hamilton City Libraries appreciates all copyright holders that have given permission for their images to be on this website. Unless otherwise stated, no content on this website may be reproduced, copied or shared with the public without the Library’s written permission, except for private use, in accordance with the Copyright Act 1994.

Hamilton City Libraries allows permission to publish photographic materials only if they are obtained directly from the Library. The Library does not issue permission for publication of images taken from books, postcards or any existing published materials.

For written permission to use information from this site, reproduce or copy an image from this website or to use an image in a publication, please contact the Library.

Rights Types

A large proportion of the collection items on this website are subject to copyright. The copyright is either held by Hamilton City Libraries or by a third party.

Right types are specific to each collection item and are found on each object page under Current Rights.

  No Known Copyright Restrictions

Any collection item with this right identified means that to the Library’s best understanding, under New Zealand law, there is no known restrictions. The material may be copied or re-used in New Zealand.

  All rights reserved

Any collection item with this right identified means that the copyright holder has given permission for the Library to display an image on our website. You may not reproduce this image without the copyright holder’s permission.


Any collection item with this right identified means that you will need to contact the Library to identify the limitations around the use of this image.

  Unknown Copyright

In some cases, the Library is unable to identify or contact the original copyright owner. It may be the case that the copyright has expired but we cannot be sure.

Third Party Images

A small proportion of the images originate from other institutions, such as the Waikato Museum, or from newspapers, such as the Waikato Times. If you would like to order an image not owned by Hamilton City Libraries, we will refer you directly to the owner, in the first instance.

How to credit

Upon gaining written permission from the Library for any reproduction or use of a collection image, we ask that it be accompanied by the appropriate credit line.

  • For photographs;
    Hamilton City Libraries: HCL_01234
  • For ephemera;
    Hamilton City Libraries: HCLE_00001
  • For oral histories;
    Hamilton City Libraries: OH001
  • For archives; Hamilton City Libraries: MSC225:25/1

Where appropriate, other descriptors may be added after the standard format, separated by a comma. Where the additional descriptor reflects the name of a collection or title of an item, use italics e.g.

  • Hamilton City Libraries: HCL_01234, Roose Collection
  • Hamilton City Libraries: MSC225:25/1, AFFCO

The Library will provide guidance on the appropriate credit line to use.

Maaori images

The Library is committed to respecting intellectual property rights, as well as expressions of Maaori culture in Aotearoa New Zealand and ask you to do the same. The reproduction of portraits as commercial items or the use of the images in a way that would cause offence is strictly prohibited.

General terms of use

Contribution of content

By contributing any material via this website, you are confirming that:

  • your contribution is your own original work and that you are fully entitled to grant to the Library the rights in paragraph (2) and (3) below;
  • you grant the Library a worldwide, royalty-free, non-exclusive, license to reproduce, modify or use that material or otherwise exercise any right that any holder of the copyright in that material may hold for the duration of the applicable copyright; and
  • the Library may license that material to any third party under a Creative Commons license. For information on a Creative Commons license and its terms, please visit creativecommons.org.nz.

Contributed material must not include material that infringes any intellectual property or privacy rights, breaches any suppression order or any other law, or be purposefully inflammatory. The Library has the right to modify or remove user-contributed material at its sole discretion and without notification.


You may browse this website without providing any personal information. Where you voluntarily provide personal information, the Library will only use that information for the specific purpose stated. In providing this personal information you agree to its collection and our use of that information for the purpose stated at the time of its collection. The Library will keep any such information secure and will only disclose it to third parties as specified in these terms of use.

Use of the Hamilton City Libraries or Hamilton City Council logo

The Library or Council logo must not be placed on an external website, or otherwise used by any external party, without the express approval of the Library or Council. Please contact us if you would like more information about use of either logo.

Links to external websites

Hypertext links from this website to other web locations are provided for visitors' convenience and do not constitute endorsement or authorisation by the Library. The Library is not responsible for the content or reliability of the linked websites and does not necessarily endorse the views expressed within them.


The Library disclaims and excludes all liability for any claim, loss, demand or damages of any kind whatsoever (including for negligence) arising out of or in connection with the use of either this website or the information, content or materials included on this site or on any website to which it is linked.

Privacy Policy

Contact us

Please contact the Library if you have any questions about these terms of use.